We protect the privacy of each user of our website operated under the name “Automoli”, at the internet domain “www.automoli.com” (hereinafter referred to as the “Website”).
The administrator of your data is Autoiso sp. z o.o. with its registered office at: ul. Gnieźnieńska 12, 40-142 Katowice (Poland). If you have any questions regarding our Privacy Policy or the processing of personal data by us, as well as if you would like to submit instructions regarding your data, please contact us at the email address: pomoc@autoiso.pl or at the above-mentioned registered office address.
I. Processed personal data, legal basis and periods of processing
We may collect, store and process the following kinds of personal data:
1) Information about the user’s computer, visits to and use of the Website (in particular: IP address, browser and operating system information, approximate location, referral source to the Website, and usage history), which we process on the basis of our legitimate interests to ensure the proper functioning of the site, for the period until the completion of these activities or until a effective objection by the user, and on the basis of your consent to improve the use of it by saving settings chosen by the user (such as some elements of the Website’s appearance, login data), as well as changing the Website and conducting marketing activities based on the analysis of its use by users, for the period until consent is withdrawn. You can withdraw consent at any time by selecting such an option in the Website’s settings, but this will not affect the lawfulness of the processing based on consent before its withdrawal. Most of this data is provided through cookies or similar technologies. It is not necessary, except for data necessary for the proper functioning of the Website, so you can change the scope of data sharing by selecting the appropriate Cookies settings in the web browser or in the settings on the Website, although as a consequence some functionalities of the Website may not work correctly;
2) Information necessary for the provision of services available on the Website (in particular: email address, password, first and last name, name, address, tax identification number, bank account number, phone number, history of using our services), which we process on the basis of:
a) contracts described in the terms of services published on the Website and business cooperation terms and conditions available on the Website, for the purpose of concluding, executing, and terminating these contracts, for the period of their conclusion and validity,
b) our legitimate interests for the purpose of the conclusion of the above contracts, protection against claims and realization of related claims, direct marketing, analysis of the use of our services, for up to 6 years from the year in which the contract was performed or terminated, or until a successful objection by the user, but not less than until the completion of claims related to the contract and the expiration of the limitation period,
c) legal obligations arising from the Accounting Act (art. 4 sec. 2 and art. 20-21, 71 sec. 1), the Tax Ordinance (art. 88 sec. 1) and the VAT Act (art. 112-112a) to document transactions and tax settlements, for the periods indicated in these acts (currently according to art. 74 sec. 2 of the Accounting Act, art. 112 of the VAT Act and art. 70 § 1 of the Tax Ordinance it is a period of 5 years from the beginning of the year following the fiscal year to which the data relate).
Providing this data is a contractual requirement (pts. a and b) or a legal requirement (pt. c) and is necessary when using services provided on the Website;
3) Information related to subscribing to information services on the Website (email address), in particular for the purpose of sending you an electronic newsletter with information related to the content of the Website, including marketing materials, on the basis of user consent, for the period of the operation of these services or until withdrawal of consent. Providing this data is not a statutory or contractual requirement but is necessary for using the subscription;
4) Information necessary for communication (in particular email address, phone number, first and last name, data from social networks, and correspondence content), which we process on the basis of our legitimate interests for the purpose of communication with users, for protection against claims and realization of related claims, for up to 6 years from the year in which the communication was concluded, or until a successful objection by the user. Providing this data is not a statutory or contractual requirement, but is necessary for communication.
II. Cookies
The Website uses files called cookies or other similar technologies, collectively referred to in this document as “Cookies”. Cookies contain information sent by a web server to a user’s internet browser, which is stored in that browser. Then this information is sent back to the server each time the browser opens a website from that server. This allows the server to identify and track the user’s browser by recording various types of its activity on this page, and then analyzing such obtained data
The Website may use Cookies in particular:
– necessary to enable the use of basic functions of the Website and its proper functioning;
– enabling saving of user preferences dependent on him and the device with which he uses the Website, affecting its appearance or functioning, e.g. in terms of language or approximate location, and saving the user’s login data;
– enabling the performance and analysis of statistics of the Website usage by users, in order to introduce improvements and other changes to the Website based on this;
– enabling the performance of marketing activities, including the display of advertisements using user profiling (see section III of the Privacy Policy).
The Website uses session Cookies to track users using the Website, while persistent Cookies to recognize users visiting the Website. Session Cookies are deleted from the user’s computer when his browser is closed. Persistent cookies remain on the user’s computer until they are deleted or expire.
Third parties, in particular our advertisers or payment services cooperating with us, may also use Cookies in relation to the Website users under the terms set out on their websites. In particular, to analyze how users use the Website, we use Google Analytics, a service provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland), which, using Cookies stored on users’ computers, allows the collection and analysis of statistical information and other about the use of the Website in order to gain knowledge of how the Website is used, including researching the effectiveness of marketing and displaying advertisements customized to users (Google’s privacy policy is available at: http://www.google.com/privacypolicy.html).
The use of Cookies requires your consent, unless they are Cookies necessary to provide the service provided by us through the Website at your request. Consent to the use of Cookies from our Website is expressed through the settings chosen by you in the web browser. Most browsers allow you to select the option to reject all Cookies or third-party Cookies. For example, in the Chrome browser, you can choose the option to reject all Cookies by selecting in the “Settings” section “Privacy and security”, then “Cookies” and there clicking the switch at the “Blocked” position. However, rejecting all Cookies may make it difficult or even impossible to use websites, especially when logging in on these pages. Additionally, we ask you to confirm your consent to the use of Cookies when you visit the Website. You can withdraw your consent at any time by changing the browser settings or consent settings available on the Website or by informing us by email, which however will remain without effect on the lawfulness of the processing performed based on the consent before its withdrawal.
III. Automated decision making
The data processed by us may be used by us or our partners (data recipients) for automated decision-making, including profiling, i.e. using personal data to assess personal factors of an individual such as their preferences or interests, in particular for advertising our services on the Website or other websites (our partners providing advertising services for us using Cookies may automatically create a so-called profile of your preferences and display advertisements of our services for you on websites, because you have used these services in the past or visited our Website). Consent is not required for conducting such activities because they do not have legal effects on you or significantly affect you in a similar way, however, profiling is done using Cookies, which are used after obtaining your consent (see section II of the Privacy Policy).
IV. Data recipients
Our employees and associates may have access to user data if it is justified for the realization of the purposes defined in this Privacy Policy, provided that they are obliged to properly protect this data.
We may disclose your data to entities with which we cooperate and which process these data on our behalf (data recipients) for the purpose of providing services to us in the field of: hosting, IT, statistics and analytics, marketing, software for company management and contact database, and electronic communication, internet payments, banking, accounting, and legal advice, collecting and sharing vehicle data, vehicle valuation. These entities may combine the information disclosed to them with other data received from you or obtained while using their services.
Data may be transferred outside the European Economic Area, but only to countries or entities that provide a level of personal data protection corresponding to EU regulations, in particular to those for which the European Commission has issued an appropriate decision or which apply so-called standard clauses specified by the European Commission in Implementing Decision No. 2021/914 of 4 June 2021.
In addition, we may transfer data on users to public entities only to the extent required by applicable law.
V. User rights
As a user of the Website, you have the right to access to your personal data, to rectify them, to erasure them or restrict their processing, and object to their processing, as well as the right to data portability. To do this, contact us via the contact form or by email.
As a user of the Website, you have the right to lodge a complaint about our activities in processing your personal with the President of the Office of Protection of Personal Data (Prezes Urzędu Ochrony Danych Osobowych) in Poland or its equivalent in other EU Member State, in accordance with your habitual residence, place of work or place of the alleged infringement. We will be grateful if, before submitting a complaint, you will let us know your remarks to our actions, and thus give us a chance to try to clarify the matter ourselves.
VI. Security of your personal information
We will take reasonable technical and organizational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure (password- and firewall- protected) servers. All electronic transactions you make to or receive from us and sensitive and/or private data exchange will be encrypted using SSL technology.
Due to its nature data transmission over the Internet is inherently insecure. However, we use various measures in order to secure your data. If you would like to provide us with recommendation regarding the security, we encourage you to contact us trough the contact form or to our email address.
You are responsible for keeping your password and user details confidential and you shall not disclose them to other persons. We will not ask you for your password (except when you log in to the Website).
VII. Third party websites
The Website contains links to other websites. The entities operating them are responsible for the privacy policy and personal data processing practices on those websites.
